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USE CASES / HR

The admin around people, done. The people, still yours.

Timesheets checked and handed to payroll on the first working day, holiday and expense requests routed to the right manager with the balance already looked up, a new hire’s paperwork prepared before they arrive. It handles the forms. It never decides about a person.

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FIRST WORKING DAY OF THE MONTH
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Needs you08:40

M. Turner logged 212 hours in May, 46 of them overtime. The site log shows 38. Send the timesheet to payroll as is, or ask him first?

Ask himSend as is
 TODAY, FOR YOU
1question · one tap
0forms retyped
64 people · 6.5 h of an HR admin’s day
Message Hr…

{{ foot }} · it handles the forms, never the decisions · a manager approves, payroll pays

WHAT IT TAKES OVER

Five forms that stand between you and your people.

What each one takes an HR admin today, and what is left of it afterwards. None of them is the part of HR anyone signed up for.

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TODAY, BY HAND{{ r.before }}{{ r.beforeM }}
WITH HR{{ r.after }}{{ r.afterM }}

each is a process of its own, with a plan your HR lead approves
not on the list? if it repeats and has a digital shape, it fits

WHAT REACHES YOU

Two things a month. Both about a form that did not add up.

64 timesheets, 23 holiday requests and 41 expense claims went through last month without anyone retyping a line. You heard about one timesheet that disagreed with the site log, and about a new hire whose contract was still unsigned two days before her start. Everything else went where it belongs.

A question waits. Whether to query an employee’s hours is a manager’s call, not the agent’s.
A report does not. Payroll input is already checked, the onboarding folder is already complete.
17:00
Friday
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Ask himSend as is

WHAT IT NEVER DOES

Handles the forms. Never decides about a person.

It never approves, rejects or rates anyone

A holiday request, a raise, an overtime query, a probation review: it prepares the facts and routes them to the manager. Every decision about a person is a person’s, every time, with no exception in the plan.

It never sees more than the form needs

Payroll numbers, medical notes, personal data: each process reads only the fields it was approved for, in your container in the EU. What it never read, it cannot repeat. Access is written down and auditable per process.

It never talks to an employee as if it were you

Reminders and confirmations are plainly marked as automated. Anything personal, like a query about hours, a welcome or bad news, is drafted for a manager to send in their own name, or not at all.

WHAT IT COST, WHAT IT SAVED

One desk. One month. To the cent.

Every run is written down with its cost and the time an HR admin would have needed. Including the one job on this desk that is not worth it yet, and what would fix it.

HR · JANUARYHR admin’s rate · 22 €/h
SAVED71 h= 1 562 €
COST39.80 €418 runs · 31 chats
NET1 522 €+2 % on December
{{ r.j }}{{ r.net }}{{ r.runs }} runs · {{ r.saved }} saved
Paper timesheets from two sites cost more than they save. Handwritten, photographed at an angle, so the agent reads each one at 0.42 € a minute. The phone form the other four sites already use would make it a script. Either way, you saw it here first.

These are our own books first. That is where the numbers come from.

Name the form your HR admin dreads every month.

Your HR agent arrives set up for it, by the next working day, with the hours it takes today next to each job, and a list of what it never gets to see.

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