USE CASES / BACK OFFICE
Supplier invoices, receipts, delivery notes, signed protocols from the field, the odd contract: whatever arrives by mail, scan or photo is read, checked against what you already have, and filed where it belongs. Nothing is retyped. Anything unclear comes to you as one question.
WHAT IT TAKES OVER
What each one takes a person today, and what is left of it afterwards. The last one is the one that usually sits in a drawer.
WHAT REACHES YOU
187 documents were read and filed last week without anyone looking. You heard about an invoice that did not match its delivery note, and about a protocol from the field signed by nobody. The rest went where it belongs, with the original attached.
WHAT IT NEVER DOES
Every scan, photo and PDF is kept exactly as it arrived, next to what was read out of it. If a number was read wrong, you can see the page it came from, a year later too.
A smudged total, a missing VAT ID, a date that reads two ways: it stops and shows you the spot on the page. A document it is not sure about is never booked as if it were.
It sorts the mailbox and drafts the reply. Sending it is a person’s click. The mailbox is yours, and so is what leaves it.
WHAT IT COST, WHAT IT SAVED
Every run is written down with its cost and the time a person would have needed, at an office wage, honestly. Including the one job on this desk that is not worth it yet, and what would fix it.
These are our own books first. That is where the numbers come from.